Tools Required to Implement Staggered Entry and Collaboration in the Workplace

Have you given up on implementing collaboration and staggered entry strategies in your workplace?

Well, we are all in this together, and you are not alone…

Ever since the emergence of COVID-19, many businesses have been facing a myriad of challenges, ranging from reduced productivity to supply disruptions to premature closures. 

Since it is becoming increasingly expensive and impractical to work from home, firms have been forced to implement various measures and strategies to ensure that normal operations continue uninterrupted. Some of these measures include social distancing, collaboration, and staggered entry.

To implement these strategies, you need to invest in the right tools. Failure of which will see your firm having a hard time resuming operations post-COVID-19 or after any other outbreak. 

In any case, up to 40% of manufacturing firms will not reopen due to the challenges of the pandemic.

Do not become part of this statistic!

In this article, we explore one of the most important tools you should obtain for your manufacturing plant during this pandemic and beyond.

Even better, the tool is not a pandemic-only product. You can use it effectively for other traceability purposes. 

To ensure that this post is an easy read, here’s an outline of what we will cover:

A: Definitions

#1: What is Collaboration?

#2: What is Staggered Entry?

#3: What is Traceability?

#4: What is Geofencing?

 B: The Importance of Collaboration & Staggered Entry

#1: Improved Safety Awareness

#2: Enhanced Quality Control

#3: Increased Productivity

#4: Increased Supply Chain Visibility

#5: Improved Transparency 

C: Why smartspace is the Right Tool for You

#1: Tracking Interactions

#2: Enforcing Social Distancing

#3: Mitigating Risk

#4: Preventing Shutdowns

#5: Increased Investment 

A: Definitions

Over the past few months, we have become accustomed to terms that were rarely used. Words and phrases like social distancing, quarantine, lockdown, and self-isolation have become the norm. 

The industrial sector has its fair share of phrases too, with words such as collaboration, traceability, staggered entry, and geo-fencing, currently popping up everywhere.

In this section, we define some of the words you will encounter as you try to implement various measures and strategies to protect your firm from the effects of the pandemic.

#1: What is Collaboration?

Collaboration is simply the act of working together to achieve a set goal quickly and effectively. When people work as a team, they are able to approach various challenges holistically and come up with viable solutions quickly.

“Alone we can do so little; together we can do so much.” – Helen Keller

The coronavirus has since taught us the importance of working as a team to reduce timelines, lower costs, improve productivity, increase profitability, and build relationships, as firms grapple with the financial implications of COVID-19.

However, many firms have yet to experience the benefits of collaboration. The reason for this is that they lack the right tools for this. 

Investing in a tool like smartspace can help companies to implement a culture of collaboration in the workplace.

#2: What is Staggered Entry?

Staggered entry is synonymous with kindergartens, elementary schools, and institutions of higher learning. However, the same principle of staggered entry now makes sense in the world of business, as we try to adjust to new safety guidelines, such as social distancing and contact tracing.

In a business setup, staggered entry refers to a safety measure that allows workers to enter a building at set times. Instead of your employees coming to work at the same time, each worker has their own set time of entry and a corresponding ending point.

The essence of staggered entry is to ensure that all health and safety measures are in place before workers return to work amid a pandemic. Implementing this concept can be a huge challenge if you don’t have the right tools. 

Here is where a tool like smartspace comes in handy. It can tell whether a device with a different start time was present in a particular quadrant.

#3: What is Traceability?

As the word suggests, traceability is the ability of a business to trace various activities using documented recorded identification. Following advancements in technology, businesses can now track all their activities from manufacturing and processing to distribution.

Traceability is increasingly becoming an important feature for any business, particularly in these uncertain times as we grapple with the effects of COVID-19. 

The ability of your business to track interactions and trace activities can go a long way in determining whether it can withstand the effects of future outbreaks and disasters.

#4: What is Geofencing?

Geofencing is another term that you will hear quite often as you try to create a safe working environment for your employees. As the name implies, it is the process of establishing a virtual boundary around a defined geographical area. 

If you have a geofence in your workplace, it means only specific persons can access the designated area at any given time. Monitoring movements between the quadrants is only possible via a smart gadget like smartspace.

 B: The Importance of Collaboration & Staggered Entry

The importance of collaboration and staggered entry in any business environment cannot be understated. After all, no business can prosper without proper teamwork between the various departments.

“If everyone is moving forward together, then success takes care of itself” – Henry Ford

Without wasting much time, let’s go straight to the reasons why you should implement collaboration and staggered entry in your workspace:

#1: Improved Safety Awareness

The safety of your workplace and your workers is of utmost importance regardless of whether we are facing a pandemic or not. By implementing staggered entry measures during this time of global concern, you can transform your workplace into a better and safer space for all.

The essence of staggered entry is to ensure that all health and safety measures are in place before workers return to work amid a pandemic.

But then again, creating safety awareness in the workplace is not possible without collaboration. All your staff must work together to help develop, embrace, and maintain a culture of safety at work.

This is where smartspace can help monitor whether all your workers are complying with the safety policies put in place.

#2: Enhanced Quality Control

Collaboration is critical as far as quality management is concerned. All stakeholders, from the leadership at the top to the consumers at the end, must work together to ensure that the quality of the final product is consistent.

A recent study suggests that more businesses are investing in collaboration and communication tools as the main drivers for reducing production times and increasing product quality.

Everyone involved in the production process plays a specified role to continually uphold the integrity and consistency of a given product.

#3: Increased Productivity

In life and in business, collaboration is pivotal to achieving success. When people pull together, great things are bound to happen. With improved collaboration, your workforce will be able to attain set goals and deliver beyond your expectations.

As much as facilitating collaboration in the workplace is vital to improving employee productivity, you also need to implement other measures to attain the level of success you need.

Staggered entry can help improve productivity as your employees will be happy to come to work knowing that all health and safety measures are already implemented. With this peace of mind, your workforce can focus more on achieving set goals rather than worry about their safety.

#4: Increased Supply Chain Visibility

The COVID-19 situation has laid bare how one single disaster or outbreak can change our ways of doing business. Supply disruptions have become the order of the day with firms struggling to access raw materials that were once very easily accessible.

By collaborating with your suppliers, you can increase your supply chain visibility. In case of any issues, the supplier can act quickly to resolve them without much fuss.

You see, this time it’s COVID-19 wreaking havoc, but next time, it could be a much bigger pandemic. If you don’t have the right tools in place, you may end up shutting down temporarily or closing your business completely.

That’s why we urge you to invest in a tool like smartspace, which allows you to collaborate with suppliers and trace your supply chain more easily and conveniently.

#5: Improved Transparency 

“People with vision master the ability to see through the heart of issues and investments. They value transparency.” – Robert Kiyosaki

Transparency and collaboration are almost synonymous. It is the process of being honest and straightforward about your business operations. 

If you want your employees to do their work transparently, you must first create a friendly and open environment for everyone involved to work together.

By encouraging a culture of transparency and collaboration, you will be able to see through issues and identify new opportunities that will take your business to the next level.

C: Why smartspace is the Right Tool for You

smartspace is a hi-tech device designed to trace business activities, and track interactions between employees in a bid to curb and control the spread of infectious outbreaks in the workplace. 

This device, along with other traceability gadgets, can help prepare your business to withstand future disasters. Here are a few more reasons why you should invest in smartspace:

#1: Tracking Interactions

smartspace promises to keep your workplace safe by tracking interactions between your employees. The device works by ensuring that only specific devices gain access to designated areas. Your administrators can monitor and trace whether any devices have breached these guidelines.

The best part is that you do not have to go through any rigorous training to learn how to use the smartspace device. It comes with an easy-to-read tutorial that can be downloaded directly to your smartphone.

#2: Enforcing Social Distancing

Due to the outbreak of COVID-19, social distancing has become the standard measure for preventing the spread of the virus. However, enforcing social distancing in the workplace can be a huge challenge for many organizations.

With smartspace, this does not have to be the case. This innovative device can help enforce social distancing guidelines in any work area. It tracks interactions, and triggers a warning when someone gets too close.

#3: Mitigating Risk

smartspace provides data in real-time, allowing administrators to act quickly to mitigate any risks that may arise. Besides, this data remains confidential, so you do not have to worry about hackers accessing crucial business information.

#4: Preventing Shutdowns

Lockdowns and forced closures have become the order of the day as the COVID-19 pandemic begins to take a toll. Fortunately, you can safeguard your business from mandated closures and shutdowns by investing in disaster preparedness tools like smartspace.

#5: Increased Investment 

With improved safety comes increased investment. Potential investors are more than willing to pump their money into a company that has sound disaster preparedness policies. 

By displaying your company’s ability to withstand tough economic times, investors will have the reassurances that they need to invest in your company.

Ready to make a dent with smartspace?

smartspace is the next big thing, if not the biggest right now. This hi-tech gadget can help take your business to the next level, thanks to its innovative design.

You can use it to track interactions, control production activities, and monitor business operations. You can even tell whether your workers are coming to work on time and if they are following safety guidelines.

Most importantly, smartspace ensures that your business does not have to shut down during these uncertain times.

You’ll be surprised at just how easy this gadget is to use. It’s slightly larger than a credit card, and it can hold power for up to 10 hours between charging. You can also connect it to your smartphone for easy and convenient operation.

So what are you waiting for? Contact Seguro LLC for a free demo!